RAPS document uploads ===================== Changelog --------- - 2019-06-06 - The upload function will try to match the patient `member_key` (in format 000W00000) - If the upload failed, user will be shown an input box to rename the file and retry the uploads - Default Provider & Facility removed from upload screen, the application will pick up those information from the member's data - Document splitting function Filename matching algorithm --------------------------- The application try to match Member ID, in the following format ``0000A00000``, in which ``0`` denotes a number, while ``A`` is a character. Open application and select dataset ----------------------------------- - STEP 1: Open application - Click primary navigation menu and select `RAPS Documents` under *Advanced Applications* section .. thumbnail:: /images/advanced-raps/1.1.png :alt: Figure 1.1: Start application :title: [1.1] Start application - STEP 2: Select a dataset - Select one of the available dataset to start coding .. thumbnail:: /images/advanced-raps/1.2.png :alt: Figure 1.2: Select Dataset :title: [1.2] Select dataset - To go back to the dataset selection screen, click `Select Dataset` .. thumbnail:: /images/advanced-raps/1.3.png :alt: Figure 1.3: Select dataset :title: [1.3] Select dataset Export Data ----------- - STEP 1: Start the export proces - Click application menu and select `XLS Export` in *Document/RAF Dashboard* section .. thumbnail:: /images/advanced-raps/6.1.png - Click application menu and select `Tabular Export` in *Encounter Browser* section (this also works under `Dashboard drildown screens`) .. thumbnail:: /images/advanced-raps/6.2.png :alt: Figure 1.2: Select Dataset :title: [1.2] Select dataset - STEP 2: Select export options .. thumbnail:: /images/advanced-raps/6.3.png - [1] Select the file format - [2] Select the types of code to include in export file - [3] Select the maximum numbers of encounters to include in the export files - [4] Include auditing fields - [5] Start the export process - STEP 3: Export files management .. thumbnail:: /images/advanced-raps/6.4.png - [1] Upon the export successfully started, the app will redirect to the export screen - [2] List of prior generated export files - [3] Current status of the export files .. thumbnail:: /images/advanced-raps/6.5.png - [1] Current progress - [2] Click refresh button to update progress - STEP 4: Download succesful exported files .. thumbnail:: /images/advanced-raps/6.6.png Upload documents ---------------- - STEP 1: Start Upload document process Click on `Upload document` to go to the 'Upload document` page When user want to create a new encounter - User can choose `Assignee`, `Supervisor` and `Manager` if they want - User can drag and drop files on to the upload box or browse for files to upload. .. thumbnail:: /images/advanced-raps/2.1.png :alt: Figure 2.1: Upload documents :title: [2.1] Upload documents - STEP 2: Requirement for file upload - Uploaded files have filename include patient's member ID .. thumbnail:: /images/advanced-raps/2.2.png :alt: Figure 2.2: Upload documents :title: [2.2] Upload documents - STEP 3: Method upload file After drag and drop file . - User can select `Upload all` if you want to upload all file. - User can select `Upload` if you want to upload separately from the file **NOTES** - When the user does not want to continue uplpoad, it is possible to select `Clear queue` to clear all - when the user want to delete file uploaded, it is possible to select button `delete` ``[Under Construction]`` Duplicated files will be rejected. .. thumbnail:: /images/advanced-raps/2.3.png :alt: Figure 2.3: Upload documents :title: [2.3] Upload documents Encounter browser ----------------- Click on `Encounter browser` to go to the 'Encounter browser` page The encounter browser is the main navigation and coding tool. It allows us to quickly preview the encounter and a full-screen coding view. .. thumbnail:: /images/advanced-raps/3.1.png :alt: Figure 3.1: Encounter browser :title: [3.1] Encounter browser Annotate data of form above: - [1] The total number of invalid errors of each encounter - [2] Specify the name of the encountered error - [3] Button delete document if user want to delete document - [4] Show more information - [5] Show form fill in more information about your `Members alias` and `Biography notes` .. thumbnail:: /images/advanced-raps/3.2.png :alt: Figure 3.2: Encounter browser :title: [3.2] Encounter browser - Select `Start coding` when the user wants to see details to edit incorrect information. .. thumbnail:: /images/advanced-raps/3.3.png :alt: Figure 3.3: Encounter browser :title: [3.3] Encounter browser Annotate the data of form above: - [1] The user can change the date of service within the allowed date of the dataset if the user has the desired. - [2] [3] The user can choose to change the `Rendering provider` or `Billing provider` if the user wishes. - [4] Select the `service place` that the user wants - [5] Select the `class` that suits the user - [6] [7] Select `Invalid doucment flag` , `General education code` if the user want . Optional - [8] Add ICD-10 code - [9] List of ICD-10 codes has been added - [10] Add ICD-10 delete codes - [11] List of ICD-10 delete codes has been added - [12] List status code - [13] [14] [15] The user can choose `Manager`, `Supervisor`, `Assignee` in the case when uploading documents you do not choose - [16] Select `Submit` to update status encounter Dashboard and drill-downs ------------------------- Upon select a dataset to workon, you will be presented with the `Summary Dashboard`. .. thumbnail:: /images/advanced-raps/4.1.png :alt: Figure 4.1:Dashboard and Drill-down :title: [4.1] Dashboard and Drill-down The Summary Dashboard show statistics of: - Facility / rendering providers - Each user's assignments Annotate the data of dashboard: - [1] Total encounter - [2] Add codes ICD10 - [3] Codes ICD10 deleted LOCK STATUS - [4] Total locked encounters - [5] Encounter locked as submitted - [6] Encounter locked as reviewed - [7] Encounter locked as final (no further modification) - [8] Total un-locked encounters CHECKING FLAGS - [9] No code = No ICD 10 codes added (both nomal/delete) - [10] Invalid = All invalid except need attestation - [11] ATT = Attestation required before qualified - [12] OK = All locked and fully valid items You can click each number in the Summary Dashboard to view the specific details of the encounters. The drill down show a list of encounters Re-assign locked notes ---------------------- In case the user want to re-assign locked note. - STEP 1: Drill-down to ``submitted`` notes - Click ``[5] Encounter locked as submitted`` at Dashboard .. thumbnail:: /images/advanced-raps/4.2.png :alt: Figure 4.2: Dashboard and Drill-down - STEP 2: Search for encounter that do not have a suppervisor - Click "Query Builder" to go to the dropdown menu page. .. thumbnail:: /images/advanced-raps/4.3.png :alt: Figure 4.3: Query builder :title: [4.3] Query builder - Here, users can search for specific encounters. .. thumbnail:: /images/advanced-raps/4.4.png :alt: Figure 4.4: Query builder :title: [4.4] Query builder - [2.1] Click `Add query` to activate the drop-down list. - [2.2] Select a query - [2.3] After selecting the query, enter the query value. In this case, select the assignment value. - ``Note`` The active query will be displayed at the upper left corner. - STEP 3: Re-assign lock notes - The listing shows items that matched the query. .. thumbnail:: /images/advanced-raps/4.5.png :alt: Figure 4.5:Re-assign lock-notes :title: [4.5] Re-assign lock-notes - [3.1] Click on the avatar to start selection mode. Choose 1 in the tools from 3.2 to 3.6 to select items - [3.2] Display detail information of encounter has been selected - [3.3] Select all encounter in 1 page - [3.4] Reverse the previous state - [3.5] Clear the status of encounter in 1 page - [3.6] Clear the status of encounter in all pages Then the user can choose to re-assign the locked notes as desired - [3.7] Choose new manager - [3.8] Chooser new supervisor - [3.9] Choose new assignee - [3.10] Click button `Set to none` to remove Then save or cancel the work - [3.11] Save those items changed - [3.12] Dismiss Patient encounter roster ------------------------- Click on `Patient roster` to go to the 'Patient [encounter] roster` page Each dataset will be populated with a specific set of patients (i.e. pull-list) Upon selecting a patient, the application show the list of encounters uploaded for that patient. .. thumbnail:: /images/advanced-raps/5.1.png :alt: Figure 5.1: Patient [encounter] roster :title: [5.1] Patient [encounter] roster Annotate the data of form above: - [1] Select multiple patients at the same time - [2] Perform tasks for selected patients. - [3] Patient inactive status - [4] Patient active status Users can add an encounters if they want by selecting `add encounter`. Then fill in the details in the form as shown below .. thumbnail:: /images/advanced-raps/5.2.png :alt: Figure 5.2: Patient [encounter] roster :title: [5.2] Patient [encounter] roster